Letting Services
Casual Letting
Finding a Tenant for Your Rental Property — Made Easy
Finding the right tenant is one of the most important decisions a landlord makes.
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Sometimes called a tenant finding service or letting-only service, casual letting allows you to stay in control of your property while we assist with the process of marketing the property, managing viewings, screening applicants, and setting up the tenancy without committing to full property management.
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​If you prefer to manage your own rental but want professional help finding a reliable tenant, this service provides the support you need while keeping you in control of the tenancy.
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Our Casual Letting Service provides a tenant finding service for landlords in Hamilton and across the Waikato region, helping them place suitable tenants with confidence.
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Many landlords are comfortable managing their property once the tenancy is underway, but want help with the process of finding and selecting the right tenant. The process can be a bit daunting and time consuming, but it is so important to take your time to find the right fit. It's not just about finding the right tenant, it's about finding the right tenant for the property. Remember, this will be their home.
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What Is Casual Letting?
Casual letting (also known as a tenant-finding service) means we help you:
• Advertise your rental property
• Manage enquiries and viewings
• Screen tenant applications
• Check references and background information
• Recommend suitable tenants
• Prepare tenancy documentation
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Once a tenant is selected and the tenancy begins, management of the property remains with you.
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This makes casual letting a popular option for self-managing landlords who want help finding the right tenant but do not require ongoing property management.
Who Is Casual Letting Service For?
Our Casual Letting Service works well for:
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Self-managing landlords
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Property owners who live outside the Waikato
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Landlords between tenancies who don't have time to finding new tenants
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New landlords who want support with the process of finding a new tenant
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Investors who want to stay in control of their property
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Owners who want professional tenant screening
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If you're confident managing your tenancy but want support finding a reliable tenant, this service is designed for you.
Our Four-Stage Tenant Letting Process
To keep the process clear and structured, our Casual Letting Service is delivered in four stages. This allows you to select the level of support you need and nothing you don't.
Stages One and Two are compulsory. They focus on finding the right tenant for you and your property.
Stages 3 and 4 are optional depending on your requirements. They focus on preparing the Tenancy Agreement and carrying out the in-going inspection so you get off to a good (and compliant) start.
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Each stage builds on the previous one, guiding landlords through the key steps involved in finding and setting up a tenant.
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Marketing Your Property
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Tenant Selection
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Draft Tenancy Agreement
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Tenant Ready
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Casual Letting Costs - Summary
Why Is Casual Letting So Expensive?
The bottom line is, it takes time to get the right person in your property.
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The cost will seem pretty cheap compared to the time it takes to manage a problem-tenant once you have one in your property, not paying rent, or causing damage. And, if you've ever been to Tenancy Tribunal, you'll know that there is a strong need for landlords to be exceptionally professional and accurate with their paperwork - agreements; rent records; healthy homes reports; photos; inspections and general record keeping.
The better investment is to spend the time up front and put someone in your house that:
a) wants to be there
b) has a proven track record of paying the rent
c) is respectful of the neighbours and your property
d) is someone you can work with
When those line up, there is less to manage and less stress in the process.
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Trademe is an expensive platform to advertise on, but in the Waikato, it is a MUST. Skimping on advertising will reduce the number of potential applicants, and ultimately reduce your choices. You want the best opportunity to find the best tenant.
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Many people find it really uncomfortable calling people to say they have missed out on a home, especially if they seem like good people. Outsourcing the 'tenant finding' piece gives you control without have to deal with the potential conflict and constant communication. That all comes at a price.
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If you would like help finding a tenant for your rental property, get in touch to discuss your property and how our casual letting service may assist.
Why Finding the Right Tenant Matters
The tenant you choose can have a significant impact on your rental property and your investment over the short and long term.
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Reliable tenants help ensure:
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Rent is paid on time
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The property is well cared for
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The tenancy runs smoothly
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Issues are reported promptly
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Communication is easy and problems are resolved quickly
Our casual letting process is designed to help landlords identify suitable tenants and make informed decisions before the tenancy begins.
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This approach gives self-managing landlords greater confidence when placing a new tenant.
Casual Letting – Frequently Asked Questions
What is Casual Letting?
Casual letting (sometimes called a tenant finding service or letting-only service) means we help landlords find and place a suitable tenant, but ongoing management of the tenancy remains with the landlord.
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This service typically includes advertising the property, organising viewings, reviewing applications, screening tenants, and assisting with tenancy documentation.
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Once the tenant moves in, the landlord manages the tenancy themselves.
How is casual letting different from full property management?
With casual letting, we assist with finding and placing a tenant.
With full property management, a property manager handles the entire tenancy, including rent collection, maintenance coordination, inspections, and tenancy issues.
Casual letting is ideal for landlords who are comfortable managing their own property but want professional help finding the right tenant.
Do you recommend a tenant?
Yes.
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Applications are reviewed and suitable tenants are screened. We then provide 2-3 recommended tenant for the landlord’s consideration, based on the information available during the application and screening process.
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The final decision always remains with the landlord.
Do you check tenant references?
Yes.
Tenant applications are reviewed and references are checked as part of the screening process.
This helps provide landlords with more information when deciding which tenant to select for their property and shows clear due diligence to insurance companies and the tenancy tribunal if something were to happen during the tenancy.
How long does it take to find a tenant?
The time required to find a good tenant can vary depending on factors such as:
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property location and type
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rental price
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market conditions
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time of year
In many cases, suitable applications are received within the first few weeks of marketing the property. It is important to be patient and be prepared to be flexible on the rent when there is an oversupply in the market.
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Just before Christmas can be a difficult time to find a tenant as people are focussed on family and holidays.
Can I still use your other services if I manage my own tenancy?
Yes. Absolutely.
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Many landlords who use our casual letting service also use additional support services such as:
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pre-tenancy inspections
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routine rental inspections
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exit inspections
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short term overseas cover when going on holiday
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These services help self-managing landlords maintain clear documentation and manage their property more confidently, out-sourcing the things they don't have time for, while staying compliant with tenancy laws and insurance.
How much does casual letting cost?
Casual letting services vary, but allow 2 weeks rent + vacancy, depending on how much support you need.
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Our service has 4 stages so you only contract in the support you need. Stages 1 and 2 are compulsory and will get you a short list of tenants.
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Because each property is different, pricing may vary depending on factors such as the level of marketing required and the number of viewings.
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We are happy to discuss your property and provide a clear quote.
What areas do you provide casual letting services in?
Inspect My Rental provides casual letting services for landlords across:
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• Hamilton
• Cambridge
• Te Awamutu
• Morrinsville
• The wider Waikato region
​Areas outside of Hamilton City will incur a travel fee, depending on distance.
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If you are unsure whether your property falls within our service area, feel free to get in touch.
